Enterprise Content Management in the CloudOpenText Core Share
Securely and easily share and collaborate on content
OpenText Core Share overview
OpenText™ Core Share provides all the functionality needed to securely share and collaborate on projects with everyone inside and outside of the organization. Simple and intuitive to use, Core Share is a SaaS application that offers the enterprise level security and compliance IT departments require along with the flexibility that users want. Core Share’s unique ability to enable both a hybrid environment and a full cloud experience sets it apart from other major file sharing offerings.
Core Share is integrated with OpenText™ Core Signature, a professional and enterprise-grade electronic signature solution. An add-on to Core Share, Core Signature allows employees and third parties to sign quotes, contracts and other documents in a fast, compliant and hassle-free way. Together, users have a unified solution to solve all their enterprise content collaboration and approval needs.
Core Share is easily deployed and integrated with existing content management systems to extend collaboration beyond the corporate firewall. It integrates seamlessly with OpenText Enterprise Information Management (EIM) solutions to extend the value of existing enterprise content management (ECM) investments into the cloud.
Features in Core Share
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Enterprise grade security at each layer
Configure and automatically enforce global policies for sharing with external users. Set password requirements and expiry dates on shared content and public links. Includes file encryption for data at rest, in transit, on mobile devices and/or in the cloud, Single Sign On (SSO), Two-Factor Authentication (2FA) and the utilization of highly secure OpenText data centers.
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IT and administrative control
Offers complete IT control over content sharing by employees, customers and partners. Allows administrators to create accounts, control access, assign user storage quotas, lock and disable accounts, view connected users and remotely wipe local content on mobile devices. Provides visibility and analytics using dashboards and reporting views.
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Microsoft Office 365 integration
Integrates with Microsoft® Excel®, Microsoft® Word, Microsoft® PowerPoint® and Microsoft® Outlook® to create, modify, co-author, share and store files without moving between applications and files in the cloud. Create Microsoft Office 365 documents within Core Share and update documents in realtime.
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Workflows
Allows users to create workflows that add structure and timing to their document review process and helps improve auditability and keep projects on task. Includes workflow templates to further simplify the process for users.
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Templates
Enables users to build template structures once using placeholders for pre-assigned fields to quickly and easily update documents as they are shared in the workflow and circulated for electronic signature.
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ECM integration
Easily and seamlessly integrates with OpenText ECM solutions, including the OpenText™ Content Suite Platform, OpenText™ Documentum™ and OpenText™ eDOCS, to share existing and new content in the cloud.
Our vision is to deliver and support effective and efficient content management across the enterprise, while allowing for business unit flexibility. With OpenText, our team works much more effectively because we have the program, services and strategy along with the technology.
Benefits in Core Share
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Enterprise grade security
Eliminate the risk of exposing business-critical data with emailed document exchange or consumer cloud storage tools with a simple method of user collaboration.
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Improve adoption
Leverage easier and more efficient file sharing users will want to use and ensure organizational policies that keep confidential data secured at every level in the communication and collaboration process are followed.
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Protect data privacy and security
Ensure organizational compliance with regulatory mandates to safeguard the personal data of European citizens.
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Deploy and manage easily
Set up a SaaS application that is ready to use in a matter of minutes and offers administrators easy management and control.
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Streamline and track progress
Allow users to add structure and institute efficient processes for quality assurance, reviews, approvals and more. Easily search workflows for an instant status update and consult the Audit Trail for an exportable snapshot of what has been shared, who shared it and who they shared it with, internally and externally.
Choose a plan
| Personal | Team | Business | Enterprise | |
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| Great for securely storing, sharing and collaborating with friends and family. | Perfect for small teams looking for advanced security and user controls. | Ideally suited for companies looking for an onramp to ECM and collaboration in the cloud. | Tailored for large organizations with business-ready integrations and sophisticated ECM. | |
| Number of users | 1 | 2-50 | 5+ | 5+ |
| Storage | 2GB | 50GB | Unlimited | Unlimited |
| Single file upload limit | 250MB | 2GB | 5GB | 10GB |
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| Single sign on | |
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| 2-way sync and unified audit log with OpenText Content Suite Platform, OpenText Extended ECM | |
Get a free, 3-month trial of Core Share
Resources
Solutions that integrate with OpenText Core Share
- OpenText Core Signature
- OpenText Content Suite Platform
- OpenText Documentum
- OpenText eDOCS
- OpenText Hightail
- OpenText Trading Grid